Vorniceni Commune Town Hall*

The registration of birth is done following a verbal declaration by the persons provided for in art. 16 of Law no. 119/1996, republished, with subsequent amendments and completions, or ex officio, by the civil status officer within the S.P.C.L.E.P./the city hall of the administrative-territorial unit in whose jurisdiction the event occurred, or, as the case may be, upon the verbal declaration of the persons provided for in art. 16 of Law no. 119/1996, republished, with subsequent amendments and completions, by the civil status officer of the diplomatic mission or the career consular office accredited to exercise consular functions in the state on whose territory the event occurred.
In the situations provided for in art. 3 para. (8) of Law no. 119/1996, republished, with subsequent amendments and completions, the registration of birth is done in S.I.I.E.A.S.C. by the civil status officer within S.P.C.J.E.P. at their headquarters, based on the documents existing in S.I.I.E.A.S.C. or presented by the declarant or by the civil status officer within S.P.C.L.E.P. or, as the case may be, the city hall of the competent administrative-territorial unit to register the birth; copy I of the birth certificates is sent, in original, with cover letter, to S.P.C.L.E.P., or, as the case may be, to the city hall of the competent administrative-territorial unit, for the formation of the Civil Status Register, copy I.
The declaration of birth can be made at any S.P.C.L.E.P., or, respectively, a city hall within an administrative-territorial unit where S.P.C.L.E.P. are not constituted, which will send the electronic file to the competent civil status officer.
In the birth registers, the birth of a live-born child and the birth of a stillborn child are registered.
The registration of births of twins is done by drawing up a separate birth certificate for each child. The same procedure applies in the case of conjoined twins.

The time limit for declaring the birth of a child is:
a) 30 days from the date of birth, for a live-born and living child;
b) 3 days from the date of birth, for a stillborn child;
c) 24 hours from the date of death, for a live-born child who died within 30 days;
d) 30 days for a child found or abandoned by the mother in a maternity hospital/healthcare unit.

The time limits provided in items a), b), and d) are calculated from the date of birth, or, as the case may be, from the finding or from the preparation of the official report on the abandonment, and include both the date of birth, finding, or drawing up of the official report and the date the declaration is made.
Ex officio registration is performed on the last day of the declaration period, based on the medical certificate of birth, communicated electronically by the issuer, as well as checks in S.I.I.E.A.S.C. and R.N.E.P.

The registration of birth within the deadlines provided in points a) and c) is based on the following documents:
a) the medical certificate of birth, drawn up in Romania on a standard form, which must include registration number, definite date, and the doctor's signature, and abroad, in accordance with the laws of the state where the birth occurred;
b) medico-legal expertise which must include registration number, definite date, and doctor's signature, as well as the gender and birth date of the person in year/month/day format, in the absence of the certificate referred to in item a);
c) the identity document of the mother and, as the case may be, of the declarant, if the birth is not declared by the mother;
d) the marriage certificate of the child's parents, in original, issued based on the marriage document drawn up/transcribed in Romanian marriage registers, and if they have different family names, a written declaration regarding the family name the child will acquire given by both parents before the civil status officer or a public notary;
e) the declaration of acknowledgment of the child born out of wedlock, made by the father before the civil status officer, stating also the family name the child will acquire, to which the mother's consent regarding the family name is attached; a minor father who has turned 14 can acknowledge his child, if he proves discernment at the time of acknowledgment, through psychiatric expertise;
f) the declaration of acknowledgment of the child made by the mother before the civil status officer, if medico-legal expertise is presented, in the absence of a medical certificate of birth.

If one or both parents are foreign citizens or stateless, registration of the birth is done based on the documents provided above, as well as the following:
a) the passport of the foreign citizen parent/parents or stateless parents, respectively, the identity card for citizens of Member States of the European Union, the European Economic Area or the Swiss Confederation, or, as the case may be, the identity document issued by I.G.I., in original. If foreign citizens' identity/travel documents do not contain information written in Latin alphabet, a notarized translation into Romanian of the page containing the identification data is requested; if from the foreign documents presented it does not clearly result what is the family name and given name, a notarized declaration by the holder is requested;
b) the marriage certificate or extract of the parents' marriage, in original, accompanied by a notarized translation into Romanian or the multilingual standard form, or the multilingual extract of the marriage certificate, in original, when the marriage has been registered by competent foreign authorities and there is no obligation to transcribe the marriage certificate;
c) the declaration given by the parent(s) beneficiary(ies) of a form of international protection in Romania or, as the case may be, asylum applicant(s) before the civil status officer or a public notary, if they cannot present the marriage certificate issued by the foreign authorities that officiated the marriage.
If both parents are under 14 years, the document provided in item a), the mother's birth certificate, and the identity document of the parent, guardian, or, as the case may be, the legal representative of the mother or Declarant, if the declaration of birth is not made by the parent, guardian or legal representative of the child's mother, are required.

Where the mother of the child is under 14, and the father does not acknowledge the child, the document provided in item a), as well as the following are required:
a) the mother's birth certificate;
b) the identity document of the parent's, guardian's, or, as the case may be, the legal representative of the mother or declarant's, if the declaration of birth is not made by the parent, guardian, or legal representative of the mother.
If the parents' marriage was registered by competent foreign authorities and the marriage certificate was not transcribed in the Romanian marriage registers, the urgent transcription of the certificate/extract/multilingual extract of the marriage certificate issued by foreign authorities is carried out in the Romanian marriage registers; the child's birth is registered after the transcription of the parents' marriage certificate.
C.N.P. is allocated only to Romanian citizen children.
If the child’s given name listed on the medical certificate of birth is different from that declared or is made up of more than three words, the registration of the birth is done based on a written declaration, signed by both parents, given before the civil status officer recording the act, a notary public, or the diplomatic missions and career consular offices of Romania, stating the child’s given name.
If the parents do not agree about the child’s family name, the guardianship court decides the child’s name and immediately communicates the final decision to the S.P.C.L.E.P. or, as the case may be, the city hall within the administrative-territorial unit where these services are not constituted, which registered the birth; the birth certificate is issued only after registering the mention of the family name determined by the guardianship court.
If, after the birth registration but before notifying the guardianship court, the parents agree on the family name, it is registered by annotation, based on the declaration of both parents given before the civil status officer who registered the act or a notary public.
If drawing up the birth certificate ex officio by the civil status officer or under the conditions of art. 15 para. (3^1) of Law no. 119/1996, republished, with subsequent amendments and completions, if the parent(s) wishes to change the child’s given name, it is entered by annotation in the margin of the birth certificate, based on the declaration of both parents given before the civil status officer who registered the act or a notary public.
The provisions apply also in the event the civil status officer refused the registration of the given name, in accordance with art. 15 para. (2) of Law no. 119/1996, republished, with subsequent amendments and completions, and the parents do not want to opt for another given name.
When the birth declaration is made by a foreign citizen, stateless person or citizen of a Member State of the European Union, European Economic Area, or the Swiss Confederation who does not know Romanian, or by a person with a hearing disability or deafblindness, the necessary documents for registering the act are requested through an authorized interpreter or, as the case may be, an authorized interpreter of sign language or the specific language for people with deafblindness, which is recorded in an official report.
If the parents have different domiciles, the parent declaring the birth will provide a declaration showing with which parent the child’s domicile is.
If the birth is declared by someone other than either parent, the authenticated declaration of either parent, indicating the child’s domicile, must be presented; if none of the parents is identified at the domicile address by the police units, to make a written declaration of domicile, the child is registered in R.N.E.P. with the mother's domicile.
If the parent(s), beneficiary(ies) of a form of international protection in Romania or, as the case may be, asylum applicant(s), does not possess a passport or identity document issued by the state of citizenship/the passport issued under the 1954 Convention relating to the Status of Stateless Persons, in the case of stateless persons, valid, in the mentions section of the child’s act and birth certificate, the note is entered: "The identity of the parents/father/mother is declared."
The above provisions apply after prior verification at the regional accommodation and procedure centers for asylum seekers, to confirm the declared identity of the parent(s).

When registering birth within the deadline provided in art. 42 para. (1) letter a) of Decision no. 255/2024, in the absence of the mother’s identity document, the declarant presents:
a) the documents provided in the previous paragraph, as appropriate;
b) a photocopy of the official report drawn up by the police officer after the checks at the request of the healthcare unit where the birth occurred, certified for conformity by the representative of the healthcare unit.

If the mother's birth is not registered in the civil status registers, the following documents are presented for the child’s birth certificate:
a) the written declaration of one of the persons provided for in art. 16 of Law no. 119/1996, republished, with subsequent amendments and completions;
b) the official report regarding the identity declared by the mother, signed by the D.G.A.S.P.C. representative in the area of the healthcare unit where the birth occurred, the police representative, and the healthcare unit representative;
c) the medical certificate of birth;
d) the identity document of the declarant, if the birth is not declared by the mother;
e) the declaration of acknowledgment of the child by the father, if applicable, stating also the family name the child will acquire, to which the mother’s consent regarding the family name is attached.

The civil status officer carries out the following activities:
a) performs checks in S.I.I.E.A.S.C., including the R.P.I.D. module, to identify the mother’s birth certificate; if the mother's and child's data are not registered in R.P.I.D., the civil status officer sends a request to I.G.P.R. to update it;
b) checks the declared data of the mother and the declarant in the R.N.E.P.;
c) draws up the report proposing the issuance, by the mayor, of the order establishing the child's family and given names. The proposal is made considering the data from the medical certificate of birth and from the declaration provided in letter e), as appropriate;
d) presents the report provided in letter c) to the mayor of the administrative-territorial unit accompanied by all documentation, for issuing the order.
The child’s birth certificate is drawn up with the family and given names established by the order of the mayor of the administrative-territorial unit where the birth is registered, and the other data is taken from the medical certificate of birth; the section regarding the mother's data is completed only with the family and given names resulting from the official report provided in letter b).
On the margin of the birth certificate and in the “MENTIONS” section of the birth certificate, the corresponding mentions provided in annex no. 20 to Decision no. 255/2024 are entered.
The domicile of the child is the one declared by the mother according to the official report provided in letter b), and in the case of acknowledgment by the father, the domicile of the child is established according to the legal provisions.
If the official report regarding the mother’s declared identity is identified in S.I.I.E.A.S.C., as the electronic form has been entered into the system by the criminalist and/or doctor, the civil status officer does not request its presentation.
After the expiry of the 30-day period, but within one year from the date of birth, the birth certificate is drawn up at the written request of the declarant, with the approval of the mayor of the administrative-territorial unit in whose jurisdiction the event occurred, or the head of the diplomatic mission or career consular office of Romania accredited to exercise consular functions in the state in whose territory the event occurred, within 30 days from the request.
For registration of birth after the legal deadline, the civil status officer applies the provisions of art. 43 of Decision no. 255/2024 accordingly.
The delayed registration of birth, after the expiry of one year from the date of birth, is done at the written request of the declarant, with the approval of S.P.C.J.E.P./D.G.E.P.M.B. and with the approval of the mayor of the administrative-territorial unit in whose jurisdiction the event occurred, within 90 days from the date of the request.
If the request for late registration of birth is submitted to another S.P.C.L.E.P./city hall than the competent one to draw up the document, the report containing the results of the checks and the documents required by law are sent electronically to the civil status officer of the S.P.C.L.E.P./competent city hall to register the birth.

For the late registration of birth for children up to 14 years old, the civil status officer applies the provisions of art. 43 of Decision no. 255/2024 accordingly and carries out checks on the person for whom registration is requested, as well as their parents in S.I.I.E.A.S.C. and, as the case may be, in R.N.E.P.
If the declarant does not present the medical certificate of birth or it cannot be identified in S.I.I.E.A.S.C., the civil status officer checks the records of the healthcare unit where the birth took place or the family doctor, if the birth occurred at home, to obtain it; if the medical certificate of birth cannot be identified, the representative of S.P.A.S. is required to initiate proceedings for medicolegal expertise.
If from the checks at the healthcare unit, the medical certificate of birth or documents proving the birth cannot be identified, the place of birth is the one declared.

If the registration of birth is requested by a S.P.A.S. representative, the following documents are presented:
a) the medical certificate of birth, and if this is missing, medico-legal expertise;
b) social investigation report;
c) power of attorney.

For late registration of birth for children aged between 14 and 18, the civil status officer applies the provisions of art. 49 of Decision no. 255/2024 accordingly and undertakes the following activities:
a) checks records of D.G.P. and the criminal record, statistics and operational records service;
b) checks the addresses where they declare they lived, and, if applicable, the educational institutions they declare they were enrolled in, through police units;
c) requests a declaration from the person whose birth was not registered, and, if applicable, from the parents or legal representative of the person, given before the civil status officer, to which a photograph sized 3/4 cm is attached and uploaded into S.I.I.E.A.S.C.;
d) establishes if the person’s appearance matches the uploaded photograph and applies it electronically as follows: one on the person’s declaration and another on that of the parents or legal representative, as appropriate.

For late registration of birth for an adult, the declarant’s written request is accompanied by the following documents:
a) the medical certificate of birth;
b) the declaration of the person whose birth was not registered, given before the civil status officer, to which a 3/4 cm photograph is attached and uploaded into S.I.I.E.A.S.C.;
c) the declaration of two family members, and in the absence of these, two people who know the person, given before the civil status officer;
d) establishes if the person’s appearance matches the uploaded photograph and applies it electronically as follows: one on the person’s declaration and another on the declarations under item c).

The birth certificate for a found child is drawn up based on the following documents:
a) the written declaration of the person who found the child or the report of the S.P.A.S. representative, within the administrative-territorial unit where the child was found;
b) the official report drawn up and signed by the representative of the competent police unit, the doctor, and the S.P.A.S. representative;
c) the order establishing the family and/or given name, issued by the mayor, for cases where the family name and/or the given name of the child are not known;
d) medico-legal expertise regarding the determination of the child’s sex and approximate age;
e) the order for emergency placement or, as the case may be, the decision on placement.

The official report specified in item b) is registered with S.P.C.L.E.P. or, as the case may be, the city hall which is to register the birth and contains the following information:
a) year, month, and day the child was found;
b) the sex of the child;
c) the place and circumstances in which the child was found;
d) the family name, given name, and domicile of the person who found them, as well as, where appropriate, witnesses;
e) the name and address of the institution or the name of the person to whom the child was entrusted;
f) the age of the found child, established by the doctor by obligatorily indicating the year, month, and day of birth, even if approximate;
g) the result of initial police investigations to identify the mother.

Drawing up the birth certificate for a child abandoned by the mother in a maternity hospital/health unit is based on the following documents:
a) the official report on the child’s abandonment, signed by the D.G.A.S.P.C. representative in the area of the health unit where the child was abandoned, by the police representative, and by the representative of the maternity/health unit;
b) the medical certificate of birth;
c) the order for emergency placement or, as the case may be, the decision on placement;
d) the police report on the results of checks regarding the mother’s identity;
e) the order establishing the family and/or given name issued by the mayor, for cases where the family name and/or the given name of the child are not known;
f) the birth registration declaration.
The birth certificate regarding the child found/abandoned by the mother in a maternity hospital/healthcare unit is completed with the data resulting from the medico-legal expertise/medical certificate of birth; when the parent(s) identity recorded in the medical certificate of birth cannot be established, the sections corresponding to mother and/or father in the birth certificate are not completed.
When the mother declares she is married, the civil status officer verifies in S.I.I.E.A.S.C. and R.N.E.P., and the registration of the birth is done only after identifying the parents’ marriage certificate.
If the mother declares she is not married, after checks, the child is registered with the mother’s family name, and the “father” section is not completed.
If a live-born child has died and the birth has not been registered, the birth is registered first and then the death.
If the civil status officer registering the death does not have territorial competence to draw up the birth certificate, he/she sends electronically to S.P.C.L.E.P., or, as the case may be, to the competent city hall, the substantiated declaration of the person requesting death registration, together with the medical certificate of birth, and communicates the death data for mention entry.
Drawing up the birth certificate is done with the approval of the mayor if the birth is registered after the expiry of 24 hours from the date of death, for a live-born child who died within the 30-day term but within one year from birth.
For dead persons whose birth was not registered within the legal period of 30 days, the death certificate is drawn up based on the medical certificate of death and of birth, police investigations and the declaration of the person requesting registration, which must contain identification data; after issuing the death certificate the civil status officer informs the death declarant of the need to request birth registration.
In the absence of the medical certificate of birth, the corresponding legal mention is entered in the death certificate; after late registration of birth, mentions regarding identification data are annotated in the margin of the death certificate.

For a stillborn child, only the birth certificate is drawn up; in this case “given name”, “citizenship” and “personal numerical code” sections are not filled out, and in the section “from which it results that a child was born .............” the word “dead” is written.
On request, based on the birth certificate, a birth certificate with the note "STILLBORN CHILD" or a burial/cremation certificate is issued, which is recorded in the Registry for issuing burial/cremation certificates.
After the 3-day period after the stillborn child, but no later than one year from the date of birth, the birth certificate is drawn up with the approval of the mayor of the administrative-territorial unit in whose jurisdiction the event occurred or of the head of the diplomatic mission or career consular office of Romania accredited to exercise consular functions in the state in whose territory the event occurred.