In the case of incorrect completion due to the fault of the educational institution issuing the original study document, or in the case of presenting the original study document that is damaged to such an extent that it can no longer fulfill its intended purpose, based on a written request from the applicant, the educational institution that issued the document releases a duplicate, drawn up based on the documents found in the archive of the educational institution that demonstrate the applicant’s academic situation.

In the case of loss, destruction, or theft of the original study document, the request for issuance of the duplicate must be accompanied by the following documents, which are archived for 100 years at the school inspectorate, and the certified true copies at the educational institution:

a) notarial/consular declaration, given by the document holder, in which all necessary identification elements are included, the circumstances in which the original document was lost, as well as other details that confirm the disappearance of the respective study document. It is mandatory to include the following statement: "the original study document was not pledged/used as collateral at any state or private institution, either in the country or abroad, and was not knowingly transferred to another individual or legal entity";

b) proof of publication sop the loss, destruction, or theft of the study document in the Official Gazette of Romania, Part III;

c) legalized copy at the notary of the birth/marriage certificate;

d) two color photographs, size 3 x 4 cm;

e) written approval of the administrative council of the school inspectorate for the release of the duplicate, following the submission of documents by the educational institution.

For more details, please consult:

ORDER No. 3844/2016 of May 24, 2016 for the approval of the Regulation regarding the regime of study documents and school documents managed by pre-university educational institutions