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SPCLEP - Drawing up transcribed civil status documents - birth*
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Procedure
Online
Cetateni
National
The procedure mentions the documents required for the transcription of birth certificates/extracts issued by foreign authorities.
*Entitled persons
Regulated professions
Required documents
Denumire
Descriere
Obligatoriu
Semnătură digitală
Tip document
Descarcă
-
Standard request*
Descarcă
Scanned document
Standard form for transcribing birth certificates/extracts*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Copy of applicant's identity document*
Descarcă
Scanned document
Copy of the applicant's identity document*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Copy of the identity document of the certificate/extract holder*
Descarcă
Scanned document
Copy of the identity document of the holder of the certificate/extract of birth for which transcription is requested*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Special power of attorney when applicable*
Descarcă
Scanned document
Special power of attorney for requesting transcription and collection of birth certificate*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Declaration that the transcription/registration has not been requested before*
Descarcă
Scanned document
Template form for declaring that the transcription of the birth certificate/extract has not been requested*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Copy of father's identity document*
Descarcă
Scanned document
Copy of the identity document of the father of the person whose birth certificate/extract is requested to be transcribed*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Copy of mother's identity document*
Descarcă
Scanned document
Copy of the identity document of the mother of the person whose birth certificate/extract is requested to be transcribed*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Copy of birth certificate for single parent (when applicable)*
Descarcă
Scanned document
Copy of the birth certificate of the sole parent of the person whose certificate/excerpt of birth is requested to be transcribed*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Copy of parents' marriage certificate (when applicable)*
Descarcă
Scanned document
Copy of the marriage certificate of the parents of the person whose birth certificate/extract is requested to be transcribed*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Certificate/extract of birth - original (legalized - if applicable)*
Descarcă
Scanned document
Certificate/extract of birth issued by foreign authorities - in original (legalized - if applicable)*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Certificate/birth extract - copy*
Descarcă
Scanned document
Copy of certificate/extract of birth issued by foreign authorities (legalized - if applicable)*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Legalized translation of the certificate/excerpt of birth (when applicable)*
Descarcă
Scanned document
Translation - notarized or at the diplomatic representation of Romania - of the certificate/extract of birth (when applicable)*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Parents' statement regarding the minor's domicile (if they have different domiciles)*
Descarcă
Scanned document
Parents’ declaration regarding the domicile of the minor (if they have different domiciles); if submitted by one of the parents, the declaration is made by him/her before the civil status officer; upon request submitted with a special power of attorney, the applicant will present the parents’ declaration*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Proof of payment of the stamp duty for transcription of certificate/extract of birth*
Descarcă
Scanned document
The transcription fee for the certificate/excerpt of birth is 2 lei for the year 2016 and is paid into account RO74TREZ62321340250XXXXX opened at the Lugoj Treasury.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Fees
Title
Payment method
Value
Currency
None
Deadlines
Resolution time:
30
Calendar days
Case filling duration:
1
Calendar days
Notification deadline:
3
Calendar days
Appeal routes
In the event of a dispute between the beneficiary and the competent authority, the provisions of common law shall apply.
*Additional information
More info:
Links
None
Assistance and problem-solving services
None
Last updated:
21 June 2025
Publicat de către:
A paragraph is a self-contained unit of a discourse in writing dealing with
a particular point or idea. Paragraphs are usually an expected part of
formal writing, used to organize longer prose.
Institution responsible with document:
Publicat de către:
A paragraph is a self-contained unit of a discourse in writing dealing with
a particular point or idea. Paragraphs are usually an expected part of
formal writing, used to organize longer prose.
Lugoj Municipality City Hall*
*Content marked with an asterisk (*) has been automatically translated and may not fully reflect the original meaning. For objective interpretation, please consult the Romanian version.
Lugoj Municipality City Hall*
Piata Victoriei, nr 4
Telefon:
0256-351441
Fax:
Email:
contact@primarialugoj.ro
Table of contents
Competent entities
Serviciul Public Comunitar Local pentru Evidența Persoanelor
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