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Registration of documents concluded abroad - transcription of birth, marriage, death - Constanta Municipality City Hall*
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Procedure
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Cetateni
National
This procedure regulates the method of registering acts concluded abroad within the Constanta City Hall.
Applications are submitted to the Civil Status Service located at bd Mamaia no. 193 (former School no. 1)
Appointments at phone number 0722326748
Fees:
- Fee of 8 lei/31 lei representing the processing fee for the transcription file - to be paid at the Civil Status Cashier;
- D.G.E.P. fee of 250 lei/550 lei (urgent - within 3 working days from the date of application registration) representing the fee for file analysis for the purpose of approving transcription - to be paid at the cashier located at the headquarters on bld. Tomis no. 51, room 355
Very important! All administrative documents issued by foreign authorities to be presented for registration in the civil status registers must meet the following conditions:
- Fee of 8 lei/31 lei representing the processing fee for the transcription file - to be paid at the Civil Status Cashier;
- D.G.E.P. fee of 250 lei/550 lei (urgent - within 3 working days from the date of application registration) representing the fee for file analysis for the purpose of approving transcription - to be paid at the cashier located at the headquarters on bld. Tomis no. 51, room 355
Very important! All administrative documents issued by foreign authorities to be presented for registration in the civil status registers must meet the following conditions:
- documents issued by institutions of the signatory states of the Hague Convention of 5/10/1961 must be obligatorily apostilled.
- documents issued by states with which Romania has concluded treaties, agreements or bilateral conventions of legal assistance in civil matters or family law are exempt from legalization or apostillation
- documents not covered by the first two situations must be obligatorily legalized, in accordance with the provisions of the new Civil Procedure Code, art. 1093
Email: primarie@primaria-constanta.ro
Entitled persons
Regulated professions
Required documents
Denumire
Descriere
Obligatoriu
Semnătură digitală
Tip document
Descarcă
-
Standard request*
Descarcă
Formular tipizat
request for child birth certificate transcription, estimated completion time 3-4 min.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Declaration on own responsibility*
Descarcă
Formular tipizat
establishing the domicile of a minor child, in case the parents have different domiciles, estimated completion time 1-2 min.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Template request*
Descarcă
Formular tipizat
request for transcription of birth certificate in own name, completion time 3/4 min.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Application form*
Descarcă
Formular tipizat
marriage certificate transcription request, estimated completion time 3-4 min.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Standard request*
Descarcă
Formular tipizat
request for death certificate transcription, estimated completion time 3-4 min.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Declaration on own responsibility*
Descarcă
Formular tipizat
in case the transcription has not been previously requested, estimated completion time 3-4 min.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
The certificate - the excerpt*
Descarcă
Scanned document
original and copy*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Translation into Romanian*
Descarcă
Scanned document
authenticated by a public notary or by the Romanian consular office, original and copy*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Supporting documents for the completion of certain sections that were not filled in the original certificate, e.g. - missing spouses' date of birth, sections regarding their parents, omission of the spouses' name after marriage, etc.*
Descarcă
Scanned document
- original and copy, the supporting documents can be - civil status certificates, - notarized statement regarding the family name after marriage, - notarized statement / matrimonial agreement regarding the establishment of the matrimonial regime, - divorce court rulings/divorce certificate*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Identity document*
Descarcă
Scanned document
C.I. / B.I./ passport for Romanian citizens with domicile abroad, copies and originals, - identity documents for both parents of the child, in the case of transcription of the birth certificate, - identity documents for both spouses, in the case of transcription of the marriage certificate, - identity documents for the applicant and the deceased person, in the case of transcription of the death certificate.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Annex 1*
Descarcă
Formular tipizat
the list of states with which Romania has concluded bilateral treaties and conventions of legal assistance in civil matters, which provide for exemption from legalization*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Annex 2*
Descarcă
Formular tipizat
list of states whose documents must be apostilled*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Taxes*
Descarcă
Scanned document
- The fee of 8 lei/31 lei representing the file processing fee for transcription
- D.P.J.E.P. fee of 250 lei/550 lei urgent - within 3 working days from the date of submission of the application, representing the fee for the file analysis for the purpose of approving the transcription
Very important! All administrative documents issued by foreign authorities, which are to be presented for registration in the civil status registers, must fulfill the following conditions:
- documents issued by institutions of states that are signatories to the Hague Convention of 5/10/1961 must obligatorily be apostilled;
- documents issued by states with which Romania has concluded treaties, agreements, or bilateral conventions of legal assistance in civil or family law matters are exempted from superlegalization or apostillation;
- documents that do not fall under the first two situations must obligatorily be superlegalized, in accordance with the provisions of the new Code of Civil Procedure, art. 1093.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
declaration-consent*
Descarcă
Formular tipizat
-according to the provisions of Regulation (EU) no. 679/2016 regarding the protection of natural persons with regard to the processing of personal data and the free movement of such data*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Fees
Title
Payment method
Value
Currency
None
Deadlines
Resolution time:
30
Calendar days
Case filling duration:
15
Calendar days
Notification deadline:
15
Calendar days
Appeal routes
In the case of a dispute between the beneficiary and the competent authority, the provisions of common law are applicable.
*Additional information
More info:
Links
None
Assistance and problem-solving services
None
Last updated:
24 February 2025
Publicat de către:
A paragraph is a self-contained unit of a discourse in writing dealing with
a particular point or idea. Paragraphs are usually an expected part of
formal writing, used to organize longer prose.
Institution responsible with document:
Publicat de către:
A paragraph is a self-contained unit of a discourse in writing dealing with
a particular point or idea. Paragraphs are usually an expected part of
formal writing, used to organize longer prose.
Constanta Municipality City Hall*
*Content marked with an asterisk (*) has been automatically translated and may not fully reflect the original meaning. For objective interpretation, please consult the Romanian version.
Constanta Municipality City Hall*
B-dul Tomis, nr. 51
Telefon:
0241 488 100
Fax:
0241 488 195
Email:
primarie@primaria-constanta.ro
Table of contents
Competent entities
Serviciul Stare Civila - Primaria Constanta
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