In the case of incorrect completion due to the fault of the educational institution issuing the original study document or in the case of presenting the original study document deteriorated so that it can no longer produce the effects for which it was issued, based on a written request from the applicant, the educational institution that issued the respective document issues a duplicate, drawn up on the basis of the documents in the archive of the educational institution from which the school situation of the applicant results.

In case of loss, destruction, or theft of the original study document, the application for the issuance of the duplicate is accompanied by the following documents, which are to be archived for a retention period of 100 years at the school inspectorate, and the "certified true copy" copies at the educational institution:

a) the notarized/consular declaration, provided by the holder of the document, which includes all the elements necessary for identification, the circumstances in which the original document was lost, as well as other details to confirm the disappearance of the respective study document. The following mention is mandatory: "the original study document was not left as collateral/guarantee at a state or private institution, in the country or abroad, and was not knowingly transferred to another natural or legal person";

b) proof of publication of the loss, destruction, or theft of the study document in the Official Gazette of Romania, Part III;

c) notarized copy of the birth/marriage certificate;

d) two color photographs, size 3 x 4 cm;

e) the written approval of the Board of Administration of the school inspectorate for the issuance of the duplicate, following the documents submitted by the educational institution.

For more details, please consult:

ORDER No. 3844/2016 of May 24, 2016, for the approval of the Regulation regarding the regime of study documents and school documents managed by pre-university educational institutions