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Registration of documents concluded abroad - transcription of certificates / civil status extracts*
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Procedure
Offline
Cetateni
National
This procedure regulates the manner in which the registration of acts concluded abroad is carried out - the transcription of civil status certificates/extracts regarding citizens who have regained or have been granted Romanian citizenship and who have never had their domicile in Romania.
Appointments at the email address: programaritranscrieri@primaria-constanta.ro
phone 0722326748
Transcription requests are submitted in person, by the applicants or their legal representatives at the headquarters of the Local Directorate for Persons Records – Civil Status Service, located in Constanța municipality, 193 Mamaia Blvd (former School no. 1) Constanța, Constanța County. Working hours: MONDAY-FRIDAY between 08:30-13:30.
Married persons submit the request for the transcription of the marriage certificate/extract at the same time as the request for the transcription of the birth certificate/extract, including the birth certificate of the minor child, for whom they provide proof of acquiring/regaining Romanian citizenship.
The request for the transcription of the marriage certificate/extract can be submitted separately only if the petitioner provides proof that they have submitted the request for the transcription of the birth certificate/extract either previously at the Civil Status Service Constanța or at another competent civil status service. Proof is provided by the transcribed birth certificate.
The request for the transcription of the marriage certificate/extract can be submitted separately only if the petitioner provides proof that they have submitted the request for the transcription of the birth certificate/extract either previously at the Civil Status Service Constanța or at another competent civil status service. Proof is provided by the transcribed birth certificate.
The processing time for requests regarding the transcription of civil status certificates/extracts is 60 days calculated from the date the request is registered, according to art. 41 para. (5^1) of Law 119/1996 regarding civil status acts.
Fees: transcription file processing: 8 lei (regular) / 31 lei (urgent) - paid at the Civil Status Service cashier - D.G.E.P. fee representing file analysis for transcription approval: 250 lei (regular) / 550 lei (urgent) - paid at the cashier located at 51 Tomis Blvd, room 355 - issuance of birth/marriage certificate - 13 lei regular or 36 lei urgent.
Email: primarie@primaria-constanta.ro
Entitled persons
Regulated professions
Required documents
Denumire
Descriere
Obligatoriu
Semnătură digitală
Tip document
Descarcă
-
standard request 1*
Descarcă
Scanned document
for birth certificate transcription in own name*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
request type 2*
Descarcă
Scanned document
for transcription of children's birth certificate*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
request type 3*
Descarcă
Scanned document
for marriage certificate transcription*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
type 1 statement*
Descarcă
Scanned document
statement on own responsibility that the transcription of civil status documents has not been previously requested*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
type 2 declaration*
Descarcă
Scanned document
statement establishing minor's domicile*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
certificate / civil status extract*
Descarcă
Scanned document
-original and 2 photocopies ATTENTION * documents issued by institutions of the states that are signatories of the Hague Convention of 5/10/1961 must be obligatorily apostilled; * documents issued by states with which Romania has concluded treaties, agreements, or bilateral conventions on legal assistance in civil matters or family law are exempt from legalization or apostille; * documents issued by states that do not fall into the first two categories must be obligatorily legalized.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
the translation into Romanian of the document*
Descarcă
Scanned document
authenticated by a public notary or by the Romanian consular office - original and 2 photocopies*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
certificate of regaining Romanian citizenship*
Descarcă
Scanned document
issued by the National Authority for Citizenship or by the Romanian Embassy / Consulate - original and 2 photocopies*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
identity document*
Descarcă
Scanned document
within the validity period - original and 2 photocopies ( identity card or passport for citizens of EU member states, passport for citizens of non-EU member states )*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
supporting documents for completing some sections that were not filled in the original certificate*
Descarcă
Scanned document
example: lack of the spouses’ date of birth, the sections regarding their parents, failure to mention the spouses’ names after marriage, etc. Supporting documents may be: - birth certificate of the husband/wife, in the case of transcription of the marriage certificate/excerpt; - statement of the Romanian citizen spouse, made at a notary or consular office, stating the family name after marriage; - final divorce decree for those who have previously been married; - copy of the identity card, passport; - authenticated statement/matrimonial agreement regarding the establishment of the matrimonial regime; - other supporting documents, as applicable;*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
declaration-consent*
Descarcă
Formular tipizat
-according to the provisions of Regulation (EU) no.679/2016 regarding the protection of natural persons with regard to the processing of personal data and the free movement of such data*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Issued documents
Denumire
Tip document
Descarcă
-
None
Fees
Title
Payment method
Value
Currency
None
Deadlines
Resolution time:
30
Calendar days
Case filling duration:
15
Calendar days
Notification deadline:
15
Calendar days
Legislation
Appeal routes
In the case of a dispute between the beneficiary and the competent authority, the common law provisions are applicable.
*Additional information
More info:
Links
None
Assistance and problem-solving services
None
Last updated:
24 February 2025
Publicat de către:
A paragraph is a self-contained unit of a discourse in writing dealing with
a particular point or idea. Paragraphs are usually an expected part of
formal writing, used to organize longer prose.
Institution responsible with document:
Publicat de către:
A paragraph is a self-contained unit of a discourse in writing dealing with
a particular point or idea. Paragraphs are usually an expected part of
formal writing, used to organize longer prose.
Constanta Municipality City Hall*
*Content marked with an asterisk (*) has been automatically translated and may not fully reflect the original meaning. For objective interpretation, please consult the Romanian version.
Constanta Municipality City Hall*
B-dul Tomis, nr. 51
Telefon:
0241 488 100
Fax:
0241 488 195
Email:
primarie@primaria-constanta.ro
Table of contents
Competent entities
Serviciul Stare Civila - Primaria Constanta
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