In case of incorrect completion due to the fault of the educational institution that issued the original study document, or in the case of presenting the original study document damaged to such an extent that it can no longer produce the intended effects, based on a written request from the applicant, the educational institution that issued the respective document issues a duplicate, based on the documents found in the archive of the educational institution showing the applicant's school record.

In case of loss, destruction or theft of the original study document, the application for the issuance of the duplicate is accompanied by the following documents, which are archived for a period of 100 years at the school inspectorate, while the certified true copies are kept at the educational institution:

a) notarized/consular declaration, given by the holder of the document, containing all necessary identification details, the circumstances in which the original was lost, as well as other clarifications that confirm the disappearance of the respective study document. The following mention is compulsory: "the original study document was not pledged or guaranteed at any state or private institution, in the country or abroad, and was not knowingly transferred to another natural or legal person";

b) proof of publication of the loss, destruction or theft of the study document in the Official Gazette of Romania, Part III;

c) notarized copy of the birth/marriage certificate;

d) two color photographs, size 3 x 4 cm;

e) written approval from the administrative council of the school inspectorate for issuing the duplicate, based on the documents submitted by the educational institution.

For further details, please consult:

ORDER No. 3844/2016 of 24 May 2016 for the approval of the Regulation regarding the regime of study documents and school documents managed by pre-university educational institutions