In the case of incorrect completion due to the fault of the educational institution issuing the original study document or in the case of presenting the original study document damaged to such an extent that it can no longer produce the effects for which it was issued, based on a written request from the applicant, the educational institution that issued the respective document will issue a duplicate, drawn up based on the documents found in the archive of the educational institution, showing the applicant's academic situation.

In the case of loss, destruction, or theft of the original study document, the request for issuing the duplicate must be accompanied by the following documents, which are to be archived for 100 years at the county school inspectorate, and the copies certified "true to the original" at the educational institution:

a) the notarized/consular declaration made by the holder of the document, which includes all necessary identification elements, the circumstances in which the original document was lost, as well as other details confirming the disappearance of the respective study document. The following statement is mandatory: "the original study document was not pledged/guaranteed at any public or private institution, either in the country or abroad, and was not knowingly transferred to any other natural or legal person";

b) proof of publication of the loss, destruction, or theft of the study document in the Official Gazette of Romania, Part III;

c) notarized copy of the birth/marriage certificate;

d) two color photographs, size 3 x 4 cm;

e) written approval from the administrative board of the school inspectorate for the issuance of the duplicate, following the documents submitted by the educational institution.

For more details, please consult:

ORDER No. 3844/2016 of May 24, 2016 for the approval of the Regulation on the regime of study documents and school records managed by pre-university educational institutions