In the case of incorrect completion due to the fault of the educational institution issuing the original study document, or in the case of presenting the original study document in such a deteriorated state that it can no longer serve its intended purpose, based on a written request from the applicant, the educational institution that issued the respective document will issue a duplicate, prepared on the basis of documents from the archive of the educational institution which certify the applicant's academic status.

In case of loss, destruction, or theft of the original study document, the application for the issuance of the duplicate must be accompanied by the following documents, which are archived for a retention period of 100 years at the school inspectorate, and certified copies "true to the original" at the educational institution:

a) notarial/consular declaration made by the holder of the document, containing all necessary identification details, the circumstances in which the original document was lost, as well as other clarifications confirming the disappearance of the respective study document. The following statement must be included: "the original study document was not left as collateral/guarantee at a public or private institution, in the country or abroad, and it has not been willingly transferred to another individual or legal entity";

b) proof of publication of the loss, destruction, or theft of the study document in the Official Gazette of Romania, Part III;

c) notarized copy of the birth/marriage certificate;

d) two color photographs, size 3 x 4 cm;

e) written approval from the administrative council of the school inspectorate for the issuance of the duplicate, following the submission of documents by the educational institution.

For more details, please consult:

ORDER No. 3844/2016 of May 24, 2016 for the approval of the Regulation regarding the regime of study documents and school documents managed by pre-university educational institutions