In case of incorrect completion due to the fault of the educational institution issuing the original document of studies, or in case of presenting the original document of studies damaged so that it can no longer produce the effects for which it was issued, based on a written request from the applicant, the educational institution which issued the respective document will issue a duplicate, drawn up based on the documents held in the archive of the educational institution that show the applicant's school situation.

In case of loss, destruction, or theft of the original document of studies, the application for issuing the duplicate is accompanied by the following documents, which are archived with a retention period of 100 years at the school inspectorate, while copies certified “conforming to the original” are kept at the educational institution:

a) the notarial/consular declaration, provided by the holder of the document, which must include all necessary elements for identification, the circumstances in which the original document was lost, as well as other details confirming the disappearance of the respective document of studies. The following mention is mandatory: “the original document of studies was not left as collateral/guarantee with any state or private institution, domestic or foreign, and was not knowingly transferred to another natural or legal person”;

b) proof of publishing the loss, destruction, or theft of the document of studies in the Official Gazette of Romania, Part III;

c) notarized copy of the birth/marriage certificate;

d) two color photographs, size 3 x 4 cm;

e) written approval from the board of administration of the school inspectorate for issuing the duplicate, following the submission of the documents by the educational institution.

For more details please consult:

ORDER No. 3844/2016 of May 24, 2016 for the approval of the Regulation regarding the regime of documents of studies and school documents managed by pre-university educational institutions