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  3. Registration of documents concluded abroad - transcription of certificates / civil status extracts*

Registration of documents concluded abroad - transcription of certificates / civil status extracts*

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Procedure
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Cetateni
National

This procedure regulates the way in which the registration of documents concluded abroad is carried out - the transcription of civil status certificates/extracts.

The data is collected for the purpose of updating the National Register of Persons.

Transcription requests are submitted in person, by the holders or their legal representatives at the Civil Status Department headquarters, located in the municipality of Bârlad, Bd. Epureanu no. 24-26, Vaslui county. Working hours: MONDAY-FRIDAY between 08:30-12:00.

Married persons submit the request for the transcription of the marriage certificate/extract simultaneously with the request for the transcription of the birth certificate/extract, including the birth certificate regarding the minor child.

The deadline for resolving requests regarding the transcription of civil status certificates/extracts is 30 days from the date of registration of the request, according to art. 41 para. (5^1) of Law 119/1996 regarding civil status documents.

Fees: file processing for transcription: 18 lei - paid at the cash desk of Bârlad City Hall.

*
Entitled persons
Regulated professions
Required documents

Denumire

Descriere

Obligatoriu

Semnătură digitală

Tip document

Descarcă

-
Declaration-consent*
Descarcă
Formular tipizat
-according to the provisions of Regulation (EU) No. 679/2016 on the protection of natural persons with regard to the processing of personal data and the free movement of such data*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Standard request*
Descarcă
Scanned document
for transcription of birth/marriage/death certificate*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Declaration*
Descarcă
Scanned document
statement on own responsibility that the transcription of civil status documents has not been previously requested*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Declaration*
Descarcă
Scanned document
statement of establishment of minor's domicile*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Certificate / Extract of civil status*
Descarcă
Scanned document
-original and 2 photocopies ATTENTION * documents issued by institutions of the states signatory to the Hague Convention of 5/10/1961 must be obligatorily apostilled; * documents issued by states with which Romania has concluded treaties, agreements, or bilateral conventions on legal assistance in civil or family law matters are exempt from legalization or apostilling; * documents issued by states not found in the first two situations must be obligatorily legalized.*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
The translation into Romanian of the document*
Descarcă
Scanned document
authenticated by a public notary or by the Romanian consular office - original and 2 photocopies*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Identity document*
Descarcă
Scanned document
within the validity period - original and 2 photocopies (identity card or passport for citizens of EU member states, passport for citizens of non-EU member states)*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Supporting documents for completing certain sections that were not filled in on the original certificate*
Descarcă
Scanned document
example: lack of data regarding the spouses' date of birth, regarding their parents, not mentioning the surnames after marriage, etc. Supporting documents may be: - the birth certificate of the husband/wife, in the case of transcribing the marriage certificate/excerpt; - the declaration of the Romanian citizen spouse, given at the notary or consular office, stating the family name after marriage; - the final divorce decree for those who have been previously married; - copy of identity card, passport; - authenticated declaration/matrimonial agreement regarding the establishment of the matrimonial regime; - other supporting documents, as applicable;*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Issued documents

Denumire

Tip document

Descarcă

-
None
Fees

Title

Payment method

Value

Currency

None
Deadlines
Resolution time:
60
Calendar days
Case filling duration:
15
Calendar days
Notification deadline:
15
Calendar days
Appeal routes

In the event of a dispute between the beneficiary and the competent authority, the provisions of common law shall apply.

*
Additional information
More info:
Links
None
Assistance and problem-solving services
None
Last updated: 
14 September 2023
Publicat de către: 
A paragraph is a self-contained unit of a discourse in writing dealing with a particular point or idea. Paragraphs are usually an expected part of formal writing, used to organize longer prose.
Institution responsible with document: 
Publicat de către: 
A paragraph is a self-contained unit of a discourse in writing dealing with a particular point or idea. Paragraphs are usually an expected part of formal writing, used to organize longer prose.
City Hall of Barlad Municipality*
*Content marked with an asterisk (*) has been automatically translated and may not fully reflect the original meaning. For objective interpretation, please consult the Romanian version.
City Hall of Barlad Municipality*
STR. 1 DECEMBRIE, NR. 21, Barlad, RO
Telefon: 0235411760
Fax:
Email: it@primariabarlad.ro
www.primariabarlad.ro
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Starea Civila

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