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Accreditation of electronic archive administrators*

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Procedure
Online
Companii
Cetateni
National

Any person who intends to become an administrator, hereinafter referred to as the applicant, is obliged to send to the A.D.R. a notification, registered at the A.D.R. Registry and subsequently at the Information Society Service, in this regard 30 days before starting the activity.

The notification is considered completed if all legal requirements regarding its transmission, form, and content have been met. The applicant who has made the notification within the term and under the conditions provided by law acquires the status of administrator from the date indicated in the standard notification form as being the estimated date of commencement of the activity, but not earlier than 30 days from the date of completion of the notification.

If it is found that all legal conditions for acquiring the status of administrator have been met, the A.D.R. issues and communicates to the applicant the accreditation order, registers the administrator in the register, and issues their identification code.

*
Entitled persons
Regulated professions
Required documents

Denumire

Descriere

Obligatoriu

Semnătură digitală

Tip document

Descarcă


-
Notification*
Descarcă
Formular tipizat
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Certifications*
Descarcă
Scanned document
Attestations for the individual/for the employee/employees of the legal entity who intend to become administrator or of the legal entity subcontracted for this purpose (degree of higher education graduate in the field of information technology; qualifications/attestations regarding the ISO/IEC 27001 standard or equivalent standards and their subsequent versions; qualifications/attestations in the field of database and operating system administration; qualifications/attestations in the field of archiving)*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Documentation showing that the electronic archive management system fulfills the following;*
Descarcă
Scanned document
-provides means of control and security for documents and the database -maintains internal integrity, functioning, and coherence of the system and the database -provides unlimited term preservation of documents, according to the archival nomenclature -provides processes for entering documents into the management system -provides access to documents stored in the archive -provides administration and deletion functions for documents, guaranteeing operational control to eliminate the risk of unauthorized access to documents*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Identification data of the authorized data center hosting the electronic archive*
Descarcă
Scanned document
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
The policy and procedures regarding security and data preservation, including the personal data protection policy*
Descarcă
Scanned document
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Legalized copy of the document proving the status of personal data operator*
Descarcă
Scanned document
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Insurance modality for covering the damages that might be caused during the conduct of the activity:*
Descarcă
Scanned document
-a bank guarantee letter worth at least 300,000 euro or -an insurance policy worth at least 300,000 euro*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Issued documents

Denumire

Tip document

Descarcă


-
Decision regarding the accreditation of the electronic archive administrator*
Document obligatoriu
Semnatură digitală obligatorie
Se poate obține prin OOTS
Fees

Title

Payment method

Value

Currency


None
Deadlines
Resolution time:
30
Calendar days
Case filling duration:
15
Calendar days
Notification deadline:
5
Calendar days
Appeal routes

In the case of a dispute between the authority and the beneficiary, both parties may address the competent courts.

*
Additional information
More info:
Links
Assistance and problem-solving services
None
Last updated: 
07 August 2024
Publicat de către: 
A paragraph is a self-contained unit of a discourse in writing dealing with a particular point or idea. Paragraphs are usually an expected part of formal writing, used to organize longer prose.
Institution responsible with document: 
Publicat de către: 
A paragraph is a self-contained unit of a discourse in writing dealing with a particular point or idea. Paragraphs are usually an expected part of formal writing, used to organize longer prose.
The Authority for the Digitalization of Romania*
*Content marked with an asterisk (*) has been automatically translated and may not fully reflect the original meaning. For objective interpretation, please consult the Romanian version.
The Authority for the Digitalization of Romania*
B-dul Libertății nr. 14, Sector 5, RO
Telefon: 021.303.29.91
Fax: 021.305.28.99
Email: contact@adr.gov.ro
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Serviciul Societatea Informationala

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