1. Description of the procedure

1.1. Generalities:

The following are taken into account: transparency in activity, equality of citizens, compliance with the legislation in the field, impartiality and confidentiality of the acts and documents in this area of activity.

In all documents received or prepared in the mayor's office, regarding the issuance of documents containing information from the Agricultural Register, the provisions of the legislation in force shall be observed.

1.2. Used documents:

1.2.1. List and origin of documents:

Incoming documents are:

- requests from natural or legal persons regarding the confirmation of ownership / use rights over land, buildings, animals, agricultural machinery, forests, etc., as well as heirs' certificates, property titles, sale-purchase contracts, donation contracts, exchange contracts, court decisions, etc.

- requests from natural or legal persons regarding agricultural incomes obtained;

- letters from various state institutions or courts;

- ownership documents from natural persons and legal entities;

Outgoing documents are:

- certificates of attestation of ownership over animals;

- issuance of certificates regarding ownership of an agricultural land;

- agricultural role certificates for natural and legal persons.

1.2.2. Content and roleof the documents:

- Standard application for registration in the Agricultural Register / Declaration of citizens regarding the structure of the household;

- Different types of standard certificates, issued by the Agricultural Register Department.

1.2.3. Document circuit:

a) Receiving correspondence;

b) Verifying the data from the institution's records and in the field with confirmation of their authenticity;

c) Drafting responses, reports, letters to institutions or to the requesting natural or legal persons;

d) Communicating to institutions or applicants the documents from the Agricultural Register.

1.3. Required resources:

1.3.1. Material resources:

- Computer;

- Printer;

- Copier;

- Consumables (ink/toner);

- Xerox paper;

- Files.

1.3.2. Human resources:

- Head of institution;

- Departments provided in the organizational chart of the institution.

1.3.3. Financial resources:

- According to the approved Budget of Institution.

1.4. Working method:

1.4.1. Planning the operations and actions of the activity:

The citizen contacts the Agricultural Register Department with a request for issuing a certificate. The application is registered in the certificate record register within the Agricultural Register department.

The identity of the person is verified based on the identity document.

It is checked whether the citizen has the documents attesting ownership of the property, the land and the animals after which the citizen signs the agricultural register.

For all certificates the following are required:

- application;

- identity documents;

- stamp tax / other taxes (if applicable);

- copy of ownership documents if there have been changes in the land area or number of animals.

1.4.2. Performance of the operations and actions of the activity:

The agricultural register provides the database for meeting Participation requests such as:

a) the issuance of supporting documents for the holding of agricultural plots, animals and birds;

b) the issuance/visa of producer certificates and issuance of marketing books, for the purpose of capitalization by agricultural producers, natural persons, of their own agricultural products and conducting trade with these products;

c) issuing certificates attesting to agricultural producer status, in the case of those who do not carry out economic activity for which the documents provided in letter b) are issued;

d) property status for welfare/protection social situations, for obtaining certain social benefits/services;

e) other cases provided by the legal regulations in force.

Rules regarding the performance of activities, which will be undertaken:

a. with compliance with the deadlines set by law regarding responses to petitioners or other institutions;

b. after thorough field verification of all aspects.

Performance of the operations and actions of the activity:

a) Checking the documents presented by the applicant and checking on site their accuracy;

b) Entry in the agricultural register of any operations, based on the submitted documents;

c) Issuing the requested documents to petitioners;

d) Annual updating of the database regarding land use and animal numbers, as well as agricultural crops;

e) Recording in the agricultural register is performed on the basis of self-declaration by household members and supporting documents;

f) The staff of the Department will act so that by issuing the requested documents they reflect the actual situation in the field;

g) They will also monitor the incoming and outgoing correspondence, as well as compliance with the legal deadline of 30 days or the deadlines set by the courts of law.

1.4.3. Exploitation of the results of the activity:

The results of the activity will be exploited by all the departments of the Institution.

2. Responsibilities

2.1. The person from the Agricultural Register Department performs the following operations:

a) Verification of the documents presented by the applicant;

b) Verification in the field of the accuracy of the data presented by the applicant;

c) Verification of the data recorded in the agricultural register;

d) Annual entry in the Agricultural Register of lands, buildings, as well as establishing the land use category;

e) Filling in supprorted certificates.

2.2. The Secretary of the City Hall

a) Approves requests for modifications in the Agricultural Register;

b) Approves finding documents;

c) Approves ownership certificates over land, buildings, animals, etc,.

2.3. The Mayor

a) Approves finding documents;

b) Approves the annual documents regarding the updating of data;

c) Approves ownership certificates over land, buildings, animals, etc,.